Barriers and Facilitators to the International Implementation of Standardized Outcome Measures in Clinical Cleft Practice

Inge Apon*, Carolyn R. Rogers-Vizena, Maarten J. Koudstaal, Alexander C. Allori, Petra Peterson, Sarah L. Versnel, Jessily P. Ramirez

*Corresponding author for this work

Research output: Contribution to journalArticleAcademicpeer-review

1 Citation (Scopus)
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Abstract

Objective: To identify barriers and facilitators to international implementation of a prospective system for standardized outcomes measurement in cleft care. Design: Cleft teams that have implemented the International Consortium for Health Outcomes Measurement Standard Set for cleft care were invited to participate in this 2-part qualitative study: (1) an exploratory survey among clinicians, health information technology professionals, and project coordinators, and (2) semistructured interviews of project leads. Thematic content analysis was performed, with organization of themes according to the dimensions of the reach, effectiveness, adoption, implementation and maintenance (RE-AIM) framework: reach, effectiveness, adoption, implementation, and maintenance. Results: Four cleft teams in Europe and North America participated in this study. Thirteen participants completed exploratory questionnaires and 5 interviewees participated in follow-up interviews. Survey responses and thematic content analysis revealed common facilitators and barriers to implementation at all sites. Teams reach patients either via email or during the clinic visit to capture patient-reported outcomes. Adopting routine data collection is enhanced by aligning priorities at the organizational and cleft team level. Streamlining workflows and developing an efficient data collection platform are necessary early on, followed by pilot testing or stepwise implementation. Regular meetings and financial resources are crucial for implementing, sustaining, analyzing collected data, and providing feedback to health care professionals and patients. Fostering patient-centered care was articulated as a positive outcome, whereas time presented challenges across all RE-AIM dimensions. Conclusions: Identified themes can inform ongoing implementation efforts. Intentionally investing time to lay a sound foundation early on will benefit every phase of implementation and help overcome barriers such as lack of support or motivation.

Original languageEnglish
Pages (from-to)5-13
Number of pages9
JournalCleft Palate-Craniofacial Journal
Volume59
Issue number1
Early online date5 Mar 2021
DOIs
Publication statusPublished - Jan 2022

Bibliographical note

Funding Information:
The authors are grateful to all survey respondents for their time and for sharing their knowledge and experiences The authors would also like to thank all employees that have been involved in the actual implementation of the Standard Set in their clinical practice at the several institutions. A special thanks to Vicki Erasmus for her expert advice on qualitative study design and content analysis, and to Stephanie Wissig for her thorough reviews and feedback on this paper. The author(s) disclosed receipt of the following financial support for the research, authorship, and/or publication of this article: At Duke Children?s Hospital funding for the implementation was received from the Duke Children?s Health & Discovery Initiative, Matton Endowment for Pediatric Plastic Surgical Research, and pilot grant funding from KLS Martin. The implementation of the outcome measures at Boston Children?s Hospital and Karolinska University Hospital was made possible through intra-institutional funding. The implementation of the ICHOM Standard Set at the Erasmus University Medical Center was supported by a financial grant of Stichting Theia and CZ Health Insurance.

Publisher Copyright:
© 2021, American Cleft Palate-Craniofacial Association.

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